What We Do

Woodview Mental Health & Autism Services offers a broad spectrum of services for children, youth and their families facing mental health challenges.  We work in direct partnership with children, youth and their families as well as with schools and social service agencies to ensure families are receiving the support they need, when and where they need it.

“We are committed to providing individualized, client-centred services and supports based on our values of accountability, respecting others, working together, leading, innovation and learning and our commitment to staff”.

Woodview goes above and beyond to engage individuals and families by providing high quality mental health and autism services and supports that inspires hope and strengthens lives.

Working at Woodview

In 2018, 2019, and 2020, Woodview won the Canadian Non-profit Employer of Choice award with an overall assessment score of 85% (industry benchmark: 68%) demonstrating a high level of staff engagement, satisfaction and an overall positive workplace culture.  Top rated categories at Woodview included:  Personal Enjoyment, Reputation, Leadership, Employee Engagement and Management/Employee Relations.

“I am proud to be working here” – 97% of staff surveyed strongly/moderately agree

“My organization encourages fun and enjoyment” – 94% of staff surveyed strongly/moderately agree

“Woodview encourages a supportive team culture” – 96% of staff surveyed strongly/moderately agree

Employees Receive

• A meaningful job that inspires hope and strengthens lives
• A positive culture and supportive environment that offers flexibility
• A commitment to wellness in the workplace as well as ongoing professional development and training opportunities

Position Summary:

Woodview is adding a full-time Recruitment Coordinator to our Human Resources department. This role will be responsible for the entire recruitment process, including sourcing candidates, pre-screening, interviewing (with the hiring manager), onboarding new staff, reviewing Woodview’s interview process, generating initial requests, and system / office set-up. This role will also be responsible for the off-boarding process as well as other duties as outlined below. 

The Recruitment Coordinator will build relationships with post-secondary schools and oversee the student onboarding process. 

The Recruitment Coordinator will act as a backup within the admin area for Flatt Road when needed.

Job Responsibilities (may include but are not limited to):

Recruitment Coordination:

• Manages the day to day recruitment activities to ensure staffing levels are met.
• Coordinate with hiring managers to identify staffing needs and determines selection criteria.
• Creates and manages new hire requisitions.
• Researches appropriate market rates.
• Conduct candidate screening assessments, books interviews, prepares documents for interviews and ensures all new hire required paperwork is completed.
• Presents offers to qualified candidates if requested by the Hiring Manager.
• Utilizes a variety of sourcing strategies to maintain and nurture pipeline for key positions.
• Communicates regularly with hiring managers regarding active searches and the local talent market.
• Support the workforce planning process and plans special recruiting events(schools) and job fairs.
• Advises managers and leaders in the selection of internal and external candidates in accordance with all internal practices and applicable standards and regulations.
• Source potential candidates through online channels (e.g. social platforms and professional networks).
• Plans interview and selection procedures, including screening calls, assessments and in-person interviews.
• Assess candidate information, including resumes and contact details, using am an applicant tracking system.
• Design job descriptions and interview questions that reflect each position’s requirements.
• Lead employer branding initiatives and serve as a “Brand Ambassador” to expand our internal & external footprint.
• Forecast quarterly and annual hiring needs and recruitment costs by department.
• Stay informed of industry trends, market intelligence, and innovative recruiting techniques to attract and compete in a competitive market for talent.
• Identify opportunities and work to improve the quality and efficiency of the recruitment process and practices with equity, diversity and inclusion in mind.
• Uses networking opportunities such as local community groups or professional associations to identify referrals for qualified candidates.
• Update current and design new recruiting procedures (e.g. job application and onboarding processes)
• Report on recruitment performance by keeping track of recruiting metrics.
• Build the company’s professional network through relationships with HR professionals, colleges and other partners.

Onboarding:

• Contact and assist new hires during the onboarding process.
• Create and communicate schedules for new hire meetings.
• Meet with and guide new employees through the onboarding process.
• Assist in planning and executing streamlined onboarding and training procedures for all new hires.
• Coordinate with managers/designates on all needs related to onboarding
• Generate new hire and training reports as necessary.
• Perform related duties and tasks as assigned.
• Incumbent will be responsible for all offboarding activities as well.
• This role will be responsible for marketing related to careers within Woodview as well as “stay interviews”.

As this is a new position to Woodview, a review and job evaluation will be completed after 6 months and changes may be made to the role.

Qualifications:

• Human Resources related education including completion or near completion of a Certified Human Resources Professional (CHRP) designation
• Must be passionate about working with people and be customer-centric.
• Embodies flexibility, open-mindedness and has a great work ethic with a sense of urgency to complete high quality work.
• Actively works out solutions.
• Identifies something valuable in being part of a team and ability to effectively collaborate.
• Effective communication skills are required: including the ability to make effective presentations; prepare written documentation including proposals, quotations and letters; maintain accurate and complete client and project files.
• Exhibit the ability to multi-task and operate under severe time constraints and immovable deadlines. Good organization, detail and follow-up skills are required.
• Proficient using Microsoft office programs.
• Experience wit EdApp is considered an asset.  
• Must have a valid driver’s license and the ability to travel to different Woodview locations within Brantford, Halton and Hamilton, as well as post-secondary school and various job fairs.
• This position will also offer administrative back-up in the Halton location when required and may be asked to join certain committees for administrative guidance and support.